A Gap Analysis is a type of assessment necessary in all those cases where we have to search for the reasons lying behind significant deviations between some key data or variables of a project.
The model that we adopt follows these steps:
- Identify the area to be analysed and the targets to reach.
- Consider the plan by establishing a baselinewithin the project plan (scope, time table, costs, resources, risks, quality, procurement).
- Compare the current state against the plan. What causes contributed to failure to reach project targets.
- Quantify the deviation.
- Identify the causes of the deviation. After having searched for the potential causes, we define the contribution of each one of them to the gap with a Pareto analysis.
- Provide recommendations. We will conclude our intervention by providing a plan to fill the highlighted deviations while urging a change on “what to change” and how to do it.
Advantages of the Gap Analysis
|1. Guarantee that the requirements of the project have been met|
|2. Find areas of weakness and shortcomings to deal with|
|3. Discover the differences in perception of facts as compared to reality|
|4. Provide information to support management’s decision-making process|
|5. Identify the points on which to focus attention and resources|
|6. Give priority to the corrective measures to implement|